Non-VCU User Access (Affiliates)
Affiliates are individuals who are associated with VCU, but are not paid University employees. Proper identification of affiliates and maintenance of their information helps to provide a safe and secure campus environment for all employees, students, patients, and visitors, as well as access to certain privileges such as VCUCards and email.
To ensure data accuracy in Banner, a Social Security Number (SSN) is strongly encouraged to avoid duplicate records. If the affiliate does not wish to provide a SSN, enter nine digits of all eights in the SSN field. For example, enter "888888888". An automated process will then create a temporary SSN for the individual.
Responsibility
Data input and maintenance is decentralized to the “owning” department (the department responsible for the individual’s affiliation with VCU). It is the responsibility of a department’s Personnel Administrator (PA) to enter and maintain affiliate information and to terminate affiliations in a timely manner.
Access:
Access to enter, renew, and terminate affiliates is limited to those with PA access in Banner.
Reports:
The report “Affiliates in Banner” is available in the Personnel Administrator folder of the VCU Reporting Center on myVCU.
Assistance:
Contact VCU Human Resources.
VCU Policies and Guidelines