Kaltura Scheduler
For Kaltura Admins and Schedulers Only
- Login to Kaltura MediaSpace
- Click on your name and select My Schedule.
Create the Event
- Click the Create Event button in top left-hand corner.
- Enter a title for the recording. Please note that it is recommended to include the date in the title unless you are creating a recurring event.
- Enter the eID of the Event Organizer. This should be the person who will ultimately own the media (there will be an opportunity to add collaborators later)
SCHEDULE A SINGLE EVENT:
Choose the start date and time and the end date and time. Note: the Time Zone is fixed to VCU’s time zone.
SCHEDULE A RECURRING EVENT
Click the Recurrence button and make your desired selections, then click Save.
Select Event Options
- Use the drop-down to select a resource or room for the recording. Device Options:
- Cattura Device Room - look for “CaptureCast:” and the room number.
- Kaltura Classroom - look for the computer name of the desired room.
- Add a description, if desired.
- Tags - At least one tag is required for publishing in Kaltura. Tags must be at least 3 characters. Note: If you do not wish to have your recording automatically published, or add any collaborators, leave the box for "Copy details from event to recording" checked, then click Save and Exit.
- If you wish to "auto-publish" the recording or "add collaborators", please continue to the next step.
- To publish the event or add collaborators to the recording, scroll to the bottom and click save; then refresh the page.
- Once the page refreshes, you need to uncheck the "Copy details from event recording" box; then a second set of fields will display, with the event details already filled.
- To add a collaborator, click Add Collaborator. In the window that appears, type a single eID and check the box for the desired access level.
- A co-editor can edit content and request captions.
- A co-publisher can perform the functions as a co-editor, in addition to being able to publish the content where entitlements allow.
- If you want to add multiple persons, you must add them one at a time.
Publish a Scheduled Recording
- If you want to publish to a Category or Channel, select the Published radio button, then click either Publish in Category or Publish in Channel.
- To publish in a Category or Channel, click the appropriate tab and search for the desired location if it is not in the listing displayed (see image to the right).
- To publish to Canvas, select Canvas_KAF_Production.
If this is the first time you've published to this course gallery from Kaltura:
- Log into Canvas.
- Go to the desired course.
- Select Media Gallery from the course navigation, which will request you to authorize the connection to Kaltura. Your course will appear as an option to select from.
- You must search for the full course name, or course ID. Please note that some course names may be duplicated, so you may have to verify your course name by adding a character at the beginning or end to distinguish the course.
- Once you have made all of your choices, click Save and Exit to complete the process.